Safeheld
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    Done every day. Approved by your team.

    Reconciliation, resolving differences, regulatory returns and audit evidence, with each regulator's rules built in. Safeheld does the work; your team signs it off.

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    Every account, reconciled.

    One reconciled position for each licensed company, tested under its own rules and reported to its regulator.

    Your banksSafeheldEach regulatorJ.P. MorganCitiBank of AmericaHSBCBarclaysClearBankToday, 07:14Reconciled4 entities · 14 accountsSigned offNMLSFCABank of CanadaDNBMASASIC

    01 Reconcile

    Reconciled every day, before your team starts work.

    Bank statements sent automatically by your bank or uploaded by your team. Your own systems send figures directly.
    Ledgers, processors and partners matched to the bank, allowing only the small differences you set.
    One position per company, in its own currency, never offset against another company in the group.
    How Reconcile works
    PositionsAfter the 07:14 run
    Nexus Payments Inc.$48,512,900
    Nexus Payments UK Ltd£31,579,118
    Nexus Payments B.V.€12,880,050
    Nexus Payments Pte. Ltd.S$6,455,800
    Matched today18,409 of 18,4123 open, being worked

    02 Resolve

    Every difference explained.

    Routine differences, such as timing, cleared by Safeheld itself, with the fix prepared.
    Every other difference worked by Safeheld to its cause, every step recorded.
    Breaches tracked to the deadline, with notification letters.
    How Resolve works
    DifferencesToday
    Timing difference, $12,480Closed
    Receipt, €4,212.66Investigated
    Fees left in account, £8,215Fix prepared
    Proposed causeCurrency conversionPaid as $4,560.00, converted by the bank
    Confidence: medium

    03 Forecast

    Funding needs, seen before they land.

    Money expected in and out over the next 24 hours, 7 days and 30 days, per entity.
    The lowest balance ahead, measured against the minimum you set.
    Each funding need sized and dated, ready to act on.
    How Forecast works
    Next 7 daysNexus Payments UK Ltd · GBP
    1112131415161718
    Minimum balance £12,150,000
    Funding need£25,000By Wednesday 14 October
    Propose top-up

    04 Approve

    Money moved with approval.

    Top-ups, withdrawals and transfers proposed with the amount and the deadline.
    Approved by up to three people, with limits by entity and action.
    Recorded against the position once the bank confirms payment.
    How Approve works
    Fund from own moneyNexus Payments UK Ltd
    FromOperating account
    ToSafeguarding account
    Amount£25,000.00
    Approvals2 of 2Head of finance, finance director
    Two-step verified

    05 Report

    Returns prepared on time, from the same figures.

    The UK monthly safeguarding return, ready to file.
    Prepared reports for regulators in the US, Canada, the Netherlands, Singapore, Hong Kong and Australia.
    Audit packs and read-only access for auditors and banks.
    How Report works
    Monthly safeguarding returnFCA · September
    Safeguarding resource£31,579,118
    Safeguarding requirement£31,604,118
    Adjustment made+£25,000
    Filing checks5 of 5 passedReady to file in My FCA

    Matched is not controlled.

    A reconciliation can balance to the penny and still leave customers exposed. Safeheld checks what a match cannot.

    1. The right companyEach company's money against its own customers, never offset against another company in the group.
    2. The right assetsOnly accounts and assets that count under that entity's rules.
    3. The right timeChecked at each regulator's deadline, every business day.
    4. The right obligationsWhat is owed, under the rules of that licence.
    Safeheld coverage check: owed and held match at £60,616,678.52, but £1,702,000.00 sits in an account without a bank acknowledgement letter, so the funds that count fall short and a top-up is proposed.

    Everything in Safeheld.

    One platform, six jobs.

    Reconcile

    • Bank statementsSecure file transfer or upload. Your systems by our API.
    • ReconciliationInternal, external and three-way, per pool and currency.
    • Matching rulesAllowed differences, date windows and sign-off controls.

    Resolve

    • AutopilotRoutine timing differences closed every hour.
    • AI investigationThe cause of each difference, with the evidence.
    • Breach registerMateriality, deadlines and notifications.

    Forecast

    • Horizons24 hours, 7 days and 30 days.
    • Low pointAgainst the minimum balance you set.
    • Funding needsSized and dated, ready to act on.

    Approve

    • ProposalsTop-ups, withdrawals, rebalancing and conversions.
    • Two-person approvalOne to three approvers, with limits.
    • PaymentISO 20022 pain.001 payment file for your bank.

    Report

    • ReturnsEach regulator's report from the same figures.
    • Audit packsRead-only access for auditors, banks and regulators.
    • Locked recordsVerifiable at safeheld.com/verify.

    Governance

    • Capital adequacyOwn funds against requirement.
    • Wind-down planTested and signed off.
    • Safeguarding responsibilityNamed director and attestations.

    Built for money held for others.

    One business day, from statement to regulator.

    1. 06:00Statements in

      Each bank's statement arrives by secure file transfer or upload.

    2. 06:05Reconciled

      Bank, ledger and partner records matched.

    3. 07:00Routine differences cleared

      Safeheld clears timing differences and prepares fee withdrawals and sweeps.

    4. 09:00Differences investigated

      Each remaining difference worked to its cause, with the fix on record.

    5. 10:00Funded and approved

      Shortfalls forecast and proposed; two people approve before money moves.

    6. Month endReported

      Each regulator's report produced from the same reconciled figures.

    Client money, controlled.

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