Safeheld
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    Every movement of client money. Approved before it is paid.

    Shortfalls topped up and excess withdrawn, proposed by Safeheld from the reconciled position, approved by your team under limits you set and sent to your bank as a standard payment file.

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    How it works.

    01

    Propose

    From a shortfall, an excess, a forecast need or a request, with the amount, the accounts and the deadline.

    02

    Check

    Limits, permitted accounts and balances checked against the live position before submission.

    03

    Approve

    One to three approvers, never the proposer, each with two-step verification.

    04

    Pay and confirm

    Produced as a standard payment file your bank accepts, then confirmed against the bank record.

    Proposals

    Five kinds of movement, each with its own rules.

    Fund from own money and withdraw excess.
    Rebalance between accounts of the same entity.
    Currency conversion, with the rate and where it came from.
    Movement between entities, with the legal basis and agreement recorded.
    New actionFund from own money5 of 5 controls pass
    EntityNexus Payments UK Ltd
    FromOperating account, GBP
    ToSafeguarding account, GBP
    Amount£25,000.00
    CauseForecast below minimum
    DeadlineWed 14 Oct
    Proposer cannot approve.Submit for approval

    Maker-checker

    Approval rules, enforced on every action.

    Per entity and action type: a limit per action and one to three approvals.
    Named people who may propose, approve and execute, and the accounts each action may use.
    The proposer can never approve their own action.
    Approval holds only for the figures approved. A change sends the action back for approval.
    Payment approval rulesNexus Payments UK Ltd · Fund from own money
    CurrencyGBP
    Limit per action£1,000,000.00
    Approvals required2
    May propose3 people
    May approve4 people
    May execute2 people
    Permitted accounts3
    A proposer can never approve their own action.

    Payment

    Paid by a file your bank accepts.

    Every control rechecked before the payment file is produced, and each payment issued once.
    Any bank by a standard payment file built only from the approved figures and the bank details on record.
    Each file checked against its approval before it is issued.
    Sort codes, US routing numbers, Canadian routing numbers, Australian BSBs and IBANs supported.
    ExecutionApproved actions
    ActionRouteStatus
    Fund, £25,000.00Nexus Payments UK LtdPayment fileSent to bank
    Withdraw excess, $302,500.00Nexus Payments Inc.Payment fileFile issued
    Rebalance, €400,000.00Nexus Payments B.V.Payment fileAwaiting confirmation
    Each file matches its approval before it is issued.

    Confirmation

    Recorded against the position.

    The bank's outcome recorded: accepted, settled, partly settled, rejected or reversed.
    Evidence or a matching bank record required to confirm.
    The bank record must match the account, currency, amount and date.
    Every event kept with a name and a time.
    Fund from own moneyNexus Payments UK Ltd
    FromOperating account
    ToSafeguarding account
    Amount£25,000.00
    Bank confirmationSettledMatched to the bank record, 10:09

    Controls and audit.

    Separation of duties

    Propose, approve and execute are separate permissions, and no one approves their own proposal.

    Two-step verification

    Required for every approval.

    Limits and permitted accounts

    Set per entity and action type by an administrator, with a reason.

    Approval tied to the figures

    If the amount, accounts or position change after approval, the action must be approved again.

    Sent once

    Each payment carries a unique key, so it cannot be sent twice.

    Documented basis

    Movements between entities need the legal basis, the agreement reference and the evidence.

    What it produces.

    Approved action

    The proposal, every approval and every control result.

    Action record
    Payment instruction

    Written as a payment file for upload to your bank.

    Standard bank payment file
    Bank confirmation

    The institution's reference and outcome, matched to the bank record.

    Confirmed against the position
    Audit trail

    Every step with a name and a time, for the auditor.

    Audit evidence pack

    Questions.

    Does Safeheld hold our money?

    No. Money stays in your bank accounts. Safeheld writes approved payments as a standard payment file that a named person at your firm uploads to the bank.

    Which banks can be paid?

    Any bank that accepts the standard ISO 20022 payment file (pain.001), which most banks do.

    How many approvers can we require?

    One to three, set per entity and action type, together with a limit per action and the accounts each action may use.

    What happens if the figures change after approval?

    The approval no longer stands. The action is checked again and must be approved again before it can be released.

    Can Autopilot or AI move money?

    No. They prepare proposals. Every movement goes through the same approval as any other.

    Guides.

    All guides
    Treasury · 8 minTreasury Controls for Regulated Payment Firms: A Practical FrameworkA practical treasury control framework for regulated payment firms: position, liquidity, transfers, investments, counterparties and reporting, with ownership and evidence.Read guide PS25 · 7 minSafeguarding Shortfalls and Excesses: How to Correct Them Under CASS 15What a safeguarding shortfall or excess is under CASS 15, the most common causes, the same-day correction deadline, FCA notification and a worked example.Read guide Treasury · 7 minIntercompany Funding Between Regulated Payment Entities: Controls and ApprovalsIntercompany funding between regulated payment entities: why customer money cannot move freely, approved transfer controls, documentation, a worked example and reconciliation.Read guide

    Also on the platform.

    ForecastWhere funding needs are found.
    ReportWhere every movement is evidenced.

    Money moved with approval, every time.

    Book a demoSee the platform